This Privacy Policy is published in accordance with the Swiss Data Protection Act (DPA).

The purpose of this Privacy Policy is to describe how we collect, process, and protect personal data about you or the following individuals (collectively referred to as “data subjects”):

(i) Prospective customers

(ii) Customers

(iii) natural or legal persons whose personal data is provided to us by a prospective client or a client, or who come to our attention in connection with the services we provide, such as administrative agents, employees, trustees, family members, representatives, or agents (“associated persons”).

This Privacy Policy also informs the data subject of their rights. These rights may also be communicated to you in other ways (e.g., through forms or specific contractual clauses).

1. Data Controller

The data controller is:

Alkatout Legal
, Quai Gustave-Ador 14
, 1207 Geneva, Switzerland,
contact@alkatout-legal.ch

2. Data Processing

We process personal data (i.e., data that directly or indirectly identifies natural persons) that you or third parties provide to us in connection with our contractual relationship and the associated services (the “Assignment”) when you contact us (e.g., in a pre-contractual context or in connection with events organized by us). The same applies to data that we collect ourselves.

When you contact us in writing or verbally (e.g., by letter, email, through the website, or by phone) or in connection with the performance of the Assignment, certain personal data about you (or other data subjects) is provided to us. This may include the name, contact information, or details regarding the role of the data subjects within the company or organization for which you (or the respective contact persons) work or on whose behalf you (or they) contact us. Depending on the assignment or the relationship between us, additional personal data may be collected and processed. This may include, for example, identification documents, contractual documents or certificates, information about income and assets, extracts from criminal and enforcement records, family status, bank account information, or health status.

We also process personal data that we collect from our correspondence with data subjects or third parties (in particular counterparties, government agencies, courts, their respective employees, or other contacts) as well as from public sources (such as public registries or websites).

All data regarding related parties or other third parties that you provide to us constitutes the processing of personal data, in which you act as an independent data controller and assume all applicable obligations and responsibilities. We assume that you have the necessary authorizations for this transfer and that the data provided to us is accurate. We further assume that you have fulfilled all obligations to inform the data subjects, in particular by providing them with this Privacy Policy, to the extent required by applicable law.

3. Purpose of Processing and Recipients

Personal data primarily enables us to fulfill the contract or any other relationship between us (including in a pre-contractual context or at events organized by us), in particular to provide the services you have requested (such as legal services), to document them, and to invoice you for them. We also process personal data to comply with applicable laws and regulations and to be able to communicate with you or other data subjects.

To achieve these processing purposes, personal data is or may be transferred to the following categories of recipients, among others: service providers for the administration of the IT system and communication networks, providers of electronic document management systems, cloud service providers, trust companies, legal service providers, counterparties and their legal representatives, as well as the competent authorities, courts, and administrative agencies. Depending on the nature of the services associated with the assignment and/or upon instruction from a data subject, it may also be necessary to to transfer data to recipients (in particular, affiliated parties, external consultants, or authorities) who, in turn, process personal data in other countries where a level of protection comparable to that under Swiss law may not be guaranteed.

The same applies if the data transfer is essential for the fulfillment of the engagement or for the assertion of legal claims.

Finally, we may process the data of a data subject, their employees, or affiliated persons for marketing purposes (using any means of communication, such as email, newsletters, social media, mail, or telephone) to provide information about publications, news or changes in the law, events, new services, or products that may be of interest to them. You may opt out of such communications or withdraw your consent to receive them at any time.

For risk management purposes (e.g., to protect against criminal acts) as well as to ensure the smooth operation, continuous improvement, and technical optimization of our website and our electronic services, we collect and analyze personal data and/or data related to your use of our services. 

Access to certain features or services may require prior registration. If this is the case, all personal data you provide during registration will be processed for the purpose of administering and providing the respective service. Additional data may also be collected when you use these services.

The aforementioned purposes are based on your consent and/or a legitimate interest in the processing of personal data. Some processing operations are also necessary to enable us to perform certain tasks and to fulfill our pre-contractual and/or contractual obligations to you, as well as the legal and regulatory obligations to which we are subject.